Optimizing legal collaboration internally and externally

The development of collaboration between legal departments and their partners is a trend that emerged when the digital transition of our society became more pronounced, and with it the strengthening of data security. In fact, the use of software dedicated to collaboration makes it possible to reinforce their competitiveness through the automation of information exchange, the implementation of validation procedures and file tracking systems, etc.

The use of non-dedicated IT tools by lawyers no longer fully meets today's efficiency challenges. Indeed, they are faced with an increasing workload, more demanding clients and shorter deadlines. As a result, they are seeking to be more efficient and relevant when it comes to responding to the demands of their internal customers. Lawyers also expect the same level of efficiency from their external partners, such as law firms. The use of tools that enable them to achieve such a standard of efficiency is therefore necessary.

Teamwork: A legal department's greatest asset

Collaborative work, not only within the legal department itself, but also with your internal customers and external partners or service providers, is the starting point for an efficient and open legal department.

Here are a few simple tips designed to encourage collaboration and communication within a legal department to boost productivity:

1. Provide Visibility into Work in Progress and History : Ensure that the entire legal team has access to records of ongoing work, past research, and previous responses. This prevents duplication of effort and allows teams to leverage past advice and expertise. Avoid situations where internal customers make multiple requests to different team members by centralizing knowledge and utilizing the collective skills of the department.
2. Foster Dialogue with Internal Clients : Recognize that the needs of your internal clients vary based on their departments and functions. Encourage a collaborative environment where legal professionals act as partners to operational teams. Effective collaboration is essential for success.
3. Highlight Legal Expertise and Promote Cross-Functional Dialogue : When operational teams see that legal advisors offer innovative and practical solutions tailored to their needs, the legal department gains recognition as a valuable partner. It is crucial to clearly communicate the role and contributions of the legal team to enhance internal appreciation and support.
4. Demonstrate the Added Value of the Legal Department : Promote the legal department’s contributions and services internally to ensure transparency and recognition. Consider producing an annual performance report to present to company management. Utilize monitoring tools to measure workload, track key performance indicators, and create visual reports to highlight trends and areas for improvement.

Corporate legal technologies at the service of a growing need for communication

To meet this increased need for communication as efficiently as possible, legal departments can now rely on tools that promote collaboration, knowledge sharing, transparency so as to develop legal performance. Legal Suite solutions make it possible to structure and standardize procedures, promote exchanges and interactions in real time with your internal clients and external partners and ensure the traceability and archiving of all department operations.