To save precious time on a day-to-day basis, the Human Resources function can count on the automatic drafting of employment contracts and all the documents that accompany the career path of employees.
Drafting HR documents, and employment contracts, in particular, can be a tedious task for HR managers. Automating drafting makes it possible to gain productivity while improving the efficiency of the processes.
To draft an employment contract, or any HR document, the first step is often to find the framework from which to start. Thanks to digitalization, the HR department has a library of templates that is always up-to-date, accessible to all authorized personnel. Editors are guaranteed to start with the correct version of the document before starting. This makes it easier for them to comply with company standards, produce more consistent documents, and gain greater peace of mind.
To limit the risk of error and save time when drafting HR documents, it is important to rely on an up-to-date HR library. By interconnecting the HR core with an automatic document drafting tool, the HR department can avoid entering information several times. Employee data previously entered into the HRIS is automatically fed into the document or employment contract framework.
Another way to avoid mistakes when drafting HR documents is to incorporate conditional variables into the models used. Thanks to an automatic document drafting solution, HR managers are supported throughout the creation process. It is then oriented to the appropriate mentions, depending on the employee's contractual elements (status, working time, etc.) and business rules. The various clauses are self-generating (non-competition clause, debit-training clause, trial period clause, etc.), which allows the HR team to focus on verifying the documents produced and no longer on drafting them.
Once the HR documents have been drafted, they must be approved by various reviewers (legal department, HR director, etc.) and then filed in the personnel files. By opting for a document drafting solution that is perfectly integrated into its HRIS ecosystem, the company simplifies the workflows for approving, electronically signing, filing, and making available to employees. HR dematerialization then contributes to simplifying the entire life cycle of documents.
