Find out how you can automate the onboarding process, and how this will help you create an engaging onboarding experience for your talent.
For employers, finding the rare pearl has become a crucial issue. But that's not everything. It's also important to make sure they are properly welcomed in order to start a lasting and positive collaboration. Automating certain tasks allows you to focus on what matters: the sense of welcome and the corporate culture. Here, we wanted to come back to a few levers to make the onboarding process simple, effective and enjoyable for everyone.
Integrating a new employee involves an essential step: data collection. Without this, it will be impossible to create an employee file, edit identifiers or configure a workstation. To become more effective, it is first a matter of properly identifying all the useful information.
This will in fact make it possible to automate the onboarding process and to share everything that can be shared. It should also be noted that a lot of information could already be retrieved at the time of recruitment. Thanks to a common platform, it is possible to avoid asking for this information again, starting from an existing base.
The onboarding process can be started as soon as employment is confirmed. Even before the first day at work, it is advisable to start compiling the file for the newcomer. This way, it is possible to easily gather documents such as diplomas, bank details or personal information. Some tools can even allow you to sign the contract online.
Far from being anecdotal, this automation greatly simplifies processes and contributes to a more positive experience. In this way, the new employee will be able to arrive with a light mind and fully concentrate on integrating during the first few days.
Mainstreaming a new employee does not end in their first hours in the company. In fact, it runs until the end of the trial period. To make the experience smooth and positive over time, using monitoring tools seems essential. The journey can indeed be long. Thanks to reminders on key deadlines, HR teams can focus on human support.
In addition, the formalization of this course makes it possible to integrate all players. These include HR, but also managers and the new recruit. This makes it possible, during recruitment, to assign tasks to everyone and to see the file move forward.
Digitizing the onboarding process makes it possible to make the experience smooth and memorable for the new recruit. Smooth, because they will be able to have access to as much information about the company as possible in a simple click. For example, they may find an integration module with a video presenting the company.
Memorable, because digital technology makes formats more lively and responsive. It is interesting to present new recruits with an organization chart or to offer them a tailor-made course. It is these little touches that can make all the difference and make an impression.
The successful integration of an employee cannot be achieved without support and human presence. To create a positive and caring environment, digital tools are a valuable help, but they do not replace human contact. The employer can create and manage a pool of employees accepting mentoring missions. These employees can then be supported and equipped to carry out their hosting mission successfully.
Communication with the team in place is also important. By automating onboarding processes, it is possible to better anticipate the arrival of a new employee. Especially since this can avoid arriving on a day when part of the team is absent.
