Sending out pay slips is a real headache, repeated every month. Digitizing pay slips considerably simplifies the daily routine of payroll managers, while improving the employee experience.
The distribution of pay slips is subject to both high expectations on the part of employees and strict regulatory obligations. The company is thus obliged to deliver them every month to all its employees and in accordance with the procedures defined by the Labor Code. By choosing to make them available to each employee in an electronic safe, the HR department is choosing speed and security. The key is greater responsiveness in dispatch and operational time savings.
Each month, the payroll department spends several hours editing and sending payslips. Dematerialization then makes it possible to save considerable time: a few clicks are enough to distribute them en masse to all employees. To meet regulatory obligations, the employer must allow each employee to continue to receive their pay slip in paper format if they wish. By choosing to switch to dematerialization, HR manages all shipments from a single tool, regardless of the reception method chosen by each employee (paper or electronic). Delegating the distribution of pay slips allows your HR department to become more efficient.
For employees, their pay slips are valuable supporting documents, necessary for many administrative procedures: an application for a loan or updating their Pôle Emploi details, for example. They then spend time looking for them, scanning them and transferring them to whoever needs them. Centralizing them in an online storage space, or electronic safe, is therefore an asset from the point of view of the employee experience. Everyone can access their digital payslips and other HR documents at any time and securely forward them to the organizations concerned. To go even further, it may be interesting to offer each employee access to their safe without a time limit, even after leaving the company.
Printing ballots, enveloping, postage: each month, the payroll department is absorbed by repetitive tasks for several hours. By choosing to digitize pay slips, the HR department regains more serenity. Each month, the digital solution processes the file from the payroll software, assigns the correct report to the right employee based on their number and sends the documents after a simple validation by the payroll department. They can then focus on tasks with higher added value.
Insofar as payslips contain personal data relating to employees, the employer is obliged to comply with the GDPR in the context of their distribution. Numerous software for dematerializing pay slips then make it possible to secure these shipments and to meet regulatory obligations. They are now in a position to guarantee the integrity of the ballots, their availability over time and their confidentiality, in particular by providing an electronic safe.
Regardless of their size, companies are increasingly committed to the environment. Digitizing your pay slips is an effective way to reduce printing and therefore your use of paper and ink. This also makes it possible to limit CO2 emissions related to transport and therefore to reduce the company's carbon footprint.
