The strategic role of the HR function no longer needs to be demonstrated. But how can HR administrative processes be simplified to maximize talent management.
Managing administrative processes requires time and meticulous organization. Sometimes tedious and time-consuming, this task is nevertheless essential to the smooth running of a company. It allows each organization to:
Poor activity management has a negative impact on the employer brand and corporate image. The HR function must therefore find solutions to optimize the management of administrative processes.
Every organization wants to become more efficient. Managing HR and administrative processes remains a major burden for the HR team and sometimes even employees. How can administrative processes be optimized and better managed? How can the number of requests to the HR team be reduced? How can information be shared easily and efficiently with employees?
To meet these expectations, the HR team must set up an organization that allows it to improve day-to-day HR management. In many cases, the HR function spends too much time on time-consuming administrative tasks with no added value. The challenge for HR teams is to free themselves from the administrative burden to focus fully on their core business: people.
Absence and leave management is an integral part of the HR mission. In France, employees benefit from 25 days of leave per year, in addition to public holidays. Furthermore, according to a study by Gras Savoye, the rate of employee absenteeism increased by 40% between 2016 and 2020, making it vital for HR professionals to rigorously monitor these leaves and other absences. HR teams must report them on the schedules and ensure that they are taken into account in the payroll calculation.
This can be a tedious task if not carried out methodically. Simplifying the management of this activity and making it reliable is an important challenge for HR teams. As for employees, they need to have a clear and reliable vision of their leave balance. Taking time off should be simple and also traceable to ensure reliable monitoring.
Some employees of organizations are required to make business trips, or to purchase products or services on behalf of the company. In exchange for proof of these expenses, the employee will be reimbursed. These reimbursements, or “expense claims”, are often managed by Human Resources as part of their administrative duties. Managing expense claims is not always easy. This process is highly regulated and refunds cannot be made without appropriate supporting documents. It's a time-consuming and repetitive task for claimants, validators and the accounting department alike. How can we simplify the management of this activity? How can we optimize the process, make it smoother and more efficient for all stakeholders?
