How can you manage your company's absences and leaves more efficiently?

Among all HR processes, absence and leave management is one of the most digitized. Indeed, dematerializing the process has many advantages. The main goal is to save time for HR teams, but also for employees. We invite you to recall the benefits of digitizing absence management in order to identify the best solutions.‍

Go faster and gain fluidity and efficiency

Managing employee leaves and absences is an essential mission for HR teams. However, it is not necessarily the one that will bring the most added value to the company. These are mostly repetitive administrative tasks that are easy to digitize and automate. “Paper” management quickly proves to be time-consuming, whether for administration, management, or employees. Indeed, validation times are extended and there is an increased risk of errors. For managers, it is also more complicated to have a global overview of their teams. In summary, the digitalization of leave makes it possible to go faster and to focus on managerial performance.‍

Encourage the autonomy of employees

From the point of view of employees, the digitalization of leaves and absences is also beneficial. It provides a certain autonomy. Employees are more aware of the possibilities offered to them. At a glance, they can know the teams' constraints. This makes it easier for your employees to view their leave balances. They can therefore better anticipate periods of absence. Finally, this autonomy can be rewarding in the employer experience: the employer gains responsibility and consideration. ‍

Formalize and communicate on a single validation process

Every company will have its own specific process for taking leaves and absences. By automating it, it is forced to formalize the various steps. This contributes to efficient employee management. This path must be easily accessible, regardless of your digital skills. The employer is therefore required to offer an intuitive experience. Presented to any new recruit, this digital course makes it possible to organize daily life in companies. In terms of sick leave, the digitalization of the process can make the company more responsive. An important asset when employees, as well as managers, are caught off guard.‍

Avoid unpleasant surprises to simplify absence management

Using digital technology to manage leaves and absences offers another advantage for employers. It is, in fact, easier to regularly review progress. This can encourage internal communication actions that allow employees to organize their working time well over the year. Digitizing the management of staff absences can also make it possible to check the “morale” of the company. If absenteeism increases sharply, for example, you can launch surveys to take the pulse of the teams. Like other digital processes, leave and absence management is becoming a more strategic management tool.‍

Data security and accessibility

Like other administrative management processes, the issue of data confidentiality is important. Businesses are in fact monitored and regularly held accountable. The digitalization of leave and absences meets these challenges. In addition, when it is time to take stock, access to data is simplified. Digital technology allows you to have a report accessible in a few clicks. The figures are, in fact, very simple to obtain, whether for an activity report, an extra-financial balance sheet or to communicate its HR performance. Again, this will allow management teams to spend time on the missions that matter.